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GDPR warning | Paycheck Plus Payroll Compliance

A warning to employers: expect to be inundated with data requests under GDPR

New research commissioned by SAS warns that “nearly half (48 per cent) of UK adults plan to activate new rights over their personal data”. This is a major warning for businesses and one that should galvanise preparation efforts. The “new rights” come into force on May 25th 2018 under the General Data Protection Regulation (GDPR). Continue reading for GDPR preparation resources, new rights expected to be activated by individuals and the organisations that are expected to receive the most requests.

GDPR Warning | Paycheck Plus Payroll Service Providers

GDPR Preparation and 10 key new requirements for payroll personnel

For a guide on how to prepare for the GDPR and to find out what impact the GDPR will likely have specifically on payroll personnel, click here.

What to expect/which rights are most welcomed?

Knowing which rights are most welcomed by the public can provide initial focus areas for your GDPR preparation as it gives an idea of what to expect. The research identified the following rights as the most welcomed:

  • 64% welcomed ‘the right to access’ (e.g. get a copy of personal data held about them)
  • 62% welcomed ‘the right to erasure’ (e.g. erase personal data from certain systems)
  • 59% welcomed ‘the right to rectification’ (e.g. if personal data is inaccurate or incomplete)
  • 56% welcomed ‘the right to object’ (e.g. using data for marketing and profiling)
  • 54% welcomed ‘the right to restrict processing’ (e.g. if they contest accuracy of data)
  • 43% welcomed ‘rights in relation to automated decision making and profiling’ (e.g. the right to seek human intervention following an automated decision they disagree with)
  • 38% welcomed ‘the right to data portability’ (e.g. obtaining and re-using data)

(Source: sas.com)

Which organisations will be effected most by data requests?

The below table shows which type of organisations will receive the most requests for deletion of and access to personal data.

GDPR Organisation Table | Paycheck Plus Payroll Services Providers

(Source: sas.com)

GDPR warning to employers

The results suggest that employers that have current and/or past employees aged 45-54 will be the busiest, meeting the ‘right to access’ and the ‘right to erasure’ requests. However, with nearly 48% of people polled planning to activate their new rights over their personal data, current and past employees of all ages could activate any of their new rights under the GDPR. Businesses in breach of GDPR can be fined up to 4% of annual global turnover or €20,000,000, whichever is greater. With this in mind, it’s crucial for firms to be prepared for all aspects of GDPR.

Click here for a GDPR preparation guide and new requirements for payroll personnel

Click here for further information on the GDPR with Brexit considerations

Ensuring payroll data compliance with Paycheck Plus

Payroll, HR managers/employees and businesses as a whole have a responsibility to ensure that their business is compliant with the ever-changing data and payroll legislation. Along with their other obligations, payroll and HR teams must prepare for the significant industry changes that are approaching. Ensuring compliance with the many regulations and legislations can be a difficult and time consuming task for businesses. Payroll compliance can be of particular difficulty and importance due to the complex ever changing legislation and substantial fines that can be incurred if in breach. Also, as payroll is not a core function of most businesses, payroll and HR staff experience significant pressure to ensure accuracy and compliance with the most up to date legislation.

However PaycheckPlus can assist, we provide payroll outsource solutions that ensure compliance, security and confidentiality while maximising the business value of the payroll function. Our clients can rest assured that their payroll is compliant and safe with us, and that their payroll will be delivered on time, every time by our payroll specialists.

We handle compliance, payroll processing and data security which allows payroll teams, HR teams and businesses to operate more efficiently by focusing on their core responsibilities and profit making activities.

To ensure payroll compliance and for expert support contact PaycheckPlus now.

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For information and assistance on processing payroll for employees, call +353 (0)41 98 92 100 or Request a Callback from our Payroll Specialists today.

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